A hotel buyout is the ultimate group booking. The whole property is yours, the staff serves only your group, the schedule is built around you.
When a buyout makes sense
Group size
30+ guests typically. Smaller properties accept buyouts at 20-25 guests. Above 60 you need a larger resort.
Length
3-7 nights. Anything shorter doesn't make economic sense for the property.
Occasion
Major celebrations, corporate retreats, multi-generational reunions, weddings, milestone birthdays.
Properties that do buyouts
Twin Farms Vermont (20 rooms / max 40 guests)
The classic small-property buyout. All-inclusive included. Common rate $90,000-$140,000/night.
Singita Castleton (12-bed lodge)
South African bush, full-property exclusive use, ranger team dedicated. $40,000-$70,000/night.
Como Parrot Cay (full island)
Caribbean island buyout. Various villa configurations. From $200,000/night for full property.
Cap Estel Eze (small property)
French Riviera, 18 rooms, often booked for weddings or family reunions. From $80,000/night.
The Brando Tetiaroa (35 villas)
French Polynesia, ultra-luxury, eco-led. From $200,000/night for full property.
Booking process
- Inquire 12+ months ahead via group sales
- Confirm dates, rate, common space, dining setup
- 25% deposit at booking, 50% at six months, 25% at arrival
- Detailed brief 60 days out, dining, activities, dietary
- Concierge call 14 days out, final adjustments
What's included
Most buyouts include: all rooms, dedicated staff, common space, group dining set menus, basic activities. Excluded: spa treatments, private excursions, premium beverages, gratuities.
Five rules
- Inquire 12+ months out, buyouts book early
- Use a luxury travel agent, they have direct group sales access
- The brief is the trip, invest in it 60 days out
- Tip generously, buyouts demand the staff
- Insurance matters, group buyouts are non-refundable past 60 days
For more, see the group travel pillar.
